Compliance
Secretarial & Records Management
Minutes, registers and event-based filings, always current
What this covers
The scope, in plain terms
The unglamorous layer that decides how a due diligence or inspection goes. We maintain minutes, registers and the corporate record continuously — so nothing has to be reconstructed under time pressure.
Who needs it: Entities preparing for fundraising or audit, and any entity where the company secretary function sits with an already-stretched finance team.
Applicable law
Companies Act, 2013 — registers and records
Statutory registers, minute books, and inspection rights.
Official sourceSecretarial Standards SS-1 to SS-4
Board and general meeting process, dividend and report standards.
Official source
Obligation snapshot
What has to be filed, and how often
Indicative for this service line. Your exact set is confirmed after we read your registration conditions.
| Obligation | Authority | Frequency |
|---|---|---|
| Minutes of board and committee meetings | Companies Act | Every meeting |
| Statutory registers (members, directors, charges, KMP) | Companies Act | Continuous |
| Event-based ROC forms | Registrar of Companies | As arising |
| Share certificates, transfers and demat coordination | Company / RTA | As arising |
| Document archive and version control | Internal | Continuous |
Timeline & approach
How we take it on
Step 1
Record audit
1 week
We list what exists, what is missing and what is inconsistent.
Step 2
Rebuild
2–3 weeks
Registers reconstructed and minute book brought current.
Step 3
Handover to calendar
1 week
Meeting cycle and filing triggers agreed.
Step 4
Continuous maintenance
Ongoing
Records maintained and mirrored in your portal document vault.
Indicative cost
Retainer from ₹10,000 per month
One-off record reconstruction quoted after the record audit.
Why GIFT City Gateway
One accountable compliance owner
Named owner
One Gateway compliance owner, not a rotating queue of coordinators.
Portal visibility
Live status of every obligation — filed, due, at risk — in your client portal.
Read from your conditions
Obligations are extracted from your own registration, not a generic checklist.
Single point of contact
SEZ, IFSCA, ROC and FEMA handled in one engagement instead of four advisors.
Common questions
Before you enquire
Where are our documents kept?
Originals stay with you; a controlled digital set sits in your client portal vault with version history.
Can you support a due diligence request?
Yes — assembling the corporate record pack for investors or acquirers is part of the service.
Other compliance lines
Enquire
Get a scope and fee for Secretarial & Records Management
Share your entity details and we respond with the obligation set that applies to you, a fee and the documents we need.